FAQs

Basics:

What does gallery staff take care of, and what do I need to handle, when it comes to logistics?

Gallery staff will set up all tables, linens and chairs prior to the event start, and we take them down following the event. We will also be on site throughout your event, overseeing our bartending staff and making sure vendors have all of their questions answered. As event client, you will coordinate all of your orders with outside vendors, and handle decorating for your event. Anything you bring in or put up, must be removed in the hour following your event end time.

What kind of tables do you have?

We offer 60” rounds that seat 8 comfortably, with enough seating for up to 200 guests. We have 6 cocktail tables, a 36” sweetheart table, and several 6ft. and 8ft. rectangle tables for head tables and event extras. Linens are required for all of our in house tables.

What does the Events Director help with during planning?

We give you all the tools needed on our end via a shared google drive for almost any planning questions you will have. A shared doc with details specific to your event, a blank floor plan, and an in depth FAQ pdf. You’ll meet with our Events Director once before your event, scheduled around your RSVP deadline, to finalize logistics for floor plans, beverage orders, decorating questions, and vendor details. The Events Director is not a wedding planner, so if you are wanting a coordinator to help with fine details, we highly recommend hiring a wedding planner or day-of coordinator.

Can I drop by for a visit?

We welcome you to stop by during open gallery hours (Fridays 1-5pm, check our schedule for private events booked during this time) or on Final Fridays (last Friday of every month from 1-9pm) to visit the space, view the new art exhibit and envision your event with us!

What is required from me by gallery staff prior to the event date?
You will provide information to gallery staff regarding your music plans, catering, any rental company information, and a timeline for the event if applicable. Our gallery staff will help you create a drink menu and a floor plan. For larger scale events, you will schedule a meeting or phone call with our events coordinator after booking to make sure all items needed have been decided and agreed upon.

Do you have a bridal suite or area to get ready or change in?

While it is in our plans to offer this service one day, we do not currently have any private areas on site for getting ready or dressed. We do have a handful of airbnb’s that are steps from our doors (literally, STEPS!) that we will share with you!

Booking:

Can I put a date on hold for my event?
During peak seasons, we are on a first come first serve bases and no holds are offered. Please see our events calendar (link in footer) for availability - it is generally updated weekly so please confirm available dates with our Events Director.

How to I finalize my event booking?
To secure your date we ask for 50% deposit of the rental fee along with a signed contract. The remainging 50% is due by the event date. Event deposits are non-refundable under any circumstance, but can be transferred to another available date if needed.

Do you offer a discount for non-profits?
Yes! Discounts will vary based on time of year and day of the week. Please contact us for more details.

Gallery Access and Decorations:

When can I access the gallery to decorate for my event?
For non-wedding private events, clients will have access two hours prior to the event start time to load in personal items and decorate. Wedding clients have access to decorate and meet delivering vendors starting at 10am on their wedding date. For all events, clients/coordinators must remove all personal belongings and decorations in the hour after the event end time. Additional packages are available but must be confirmed ahead of event date.

What are the decorating policies?
Due to the historic nature of the building and the art gallery aspect, we do have a few rules for our space. We do not allow confetti, glitter, bubbles or fog machines. We allow real candles, as long as the top of the flame is below glass – all lit candles MUST have glass around them. Nothing can be attached to the walls or hanging in front of artwork, but we can meet with you personally if you have decorations you wish to hang, and put together a plan to hang decorations from our ceiling using our existing hardware.

Caterers:

Can I bring my own food to my event?
We require licensed caterers for food that is served within the gallery. All caterers on our approved list have agreed to our policies, the most important of which is that caterers provide staff to prepare and serve food, bus tables, and remove trash. If your caterer is not able to provide staff for bussing and trash services, the gallery will need to add staff at $30/hour to take care of these duties. We allow caterers not already on our preferred list for your event but we will hold a $300 refundable deposit until after your event is complete. If you are hosting a smaller, daytime event, we can make exceptions to catering staff and allow for boxed lunches. You or your caterer are responsible for providing all tableware unless rentals have been arranged. We do not keep these items in stock.

Do you have a catering kitchen?

Yes! We have a full catering kitchen with prep space, extra tables, an ice maker, a shared refrigerator, and more. If your caterer is asking for more details, please have them reach out directly or swing by for a site visit during our open gallery hours (Fridays 1-5pm).

Bar and Beverage:

Can I bring in my own drinks to serve at my event?
The gallery will handle all nonalcoholic and alcoholic beverages for your event, and we have a variety of drink packages to choose from! There is a $50 fee for outside n/a beverages brought in. Due to our liquor license, no outside alcohol is allowed on the premises. Our Events Director will help you to plan your beverage menu, they will place alcohol orders with our wholesaler, handle mixers, and line up staff for the bar who will serve all beverages throughout the event and handle bussing and clean up. We have a variety of glassware available in house for drinks served at the bar, at no additional cost to you.

How do the bar packages work?
We have a completely customizable bar at Cider Gallery! Clients can select the items they wish to have on their bar menu (choosing from our inventory list), and they can also set a maximum spend for a hosted bar. We offer hosted, cash, or hybrid bar plans to suit any budget. Event clients are required to cover the bartender fees, $25/hour, and one bartender is needed per every 70 guests. (1 bartender is included for most wedding packages).

What if I wish to offer a bar item not on the gallery inventory list?
We can check availability and pricing for any custom bar order that you wish to add! If available, we can add these custom orders to your menu and event clients will decide exactly how many bottles/cases to order. We also have keg capabilities!

Technology:

What technological amenities exist in the gallery for us to utilize?
We have 4 video screens (3 mounted, 1 projection screen), house audio speakers (inside the gallery only), and a house wireless microphone. Additionally, we have a mobile PA system available to rent for things like a ceremony officiant, outdoor music, or a party without a DJ/Band. Our event coordinator can fill you in on devices, adapters, format, etc.

Courtyard:

Can we rent or use the outdoor courtyard on our event date?
The outdoor courtyard is included with every event rental! We never rent the outside space separately, so if you book the gallery, it’s yours! Kansas weather permitting, of course…

A mobile bar can be added to your event with a $100 set up fee. It requires an additional bartender in most cases.

Parking:

Where can my guests park in the Warehouse Arts District?
See our highlighted parking map below – on our block, there are no parking meters. All of the street parking, and most of the lot parking are open to the public (with the exception of one lot, see map).